Simplified Entry for Complicated Payments / Reimbursements
If a single check is written to reimburse several receipts, posting the details to Jewel from the “Check Request Form” can take time.
Let's say that someone has made eight purchases for the church, and when they turn in their Check Request Form for reimbursement, it looks something like this. Eight lines, eight totals.
- Note: It is important that each line of the Check Request Form contains the information from just one of the attached receipts (attaching them in date order is optimal), and that the "Amount" column contains the total of each individual receipt. They should not add several receipts together and put them on one line.
- It is, however, not necessary that the person requesting the reimbursement fill in the "Account to Charge" column, since they may not know the names of the accounts. If they are a ministry leader and can specify "Pathfinders" or "Women's Ministries" that would be helpful. But if they enter an account that you know is not the correct account, it is ok for you to post it differently and correctly.
You can get your calculator out and total the numbers in “Office” or “Supplies” if you wish, but there is an easier way.
As you post to the Local Funds on the bottom section of the check, simply enter each line in Jewel just the way it is on the check request form. Even if there are multiple "Office Supplies" receipts, for example, enter them one by one in the order that they appear on the check request. Jewel will total them up for you when you click on OK.
After you enter each line individually into Jewel, before you click OK, your entries will look like the illustration above. Note that this exactly matches the lines in the above check request form. Eight lines, eight identical totals.
But after you click OK, this is what it will look like. Since Jewel automatically combines the totals in the matching accounts, you don’t have to spend time doing it.