Entering Debit Purchases
Basic Entry
Enter all the debit purchases for the month by going to “Write Checks” in Jewel. Make sure to change the bank account to your debit card account (whatever it is called in your database) on each payment as you enter it. You do not want these payments showing up on your checking account reconcile page.
- Check #: Ignore it. The check # will disappear once you click the “Electronic Payment” box.
- Date: Enter the exact posting date from the bank debit statement.
- Amount: The total of the payment on the bank statement.
- Pay to the Order Of: The names on the statement can sometimes be abbreviated. Figure them out and enter the correct name.
- Memo: Create a memo for each entry, using the debit receipts that have been turned in, to describe both the purchase and the purpose. Be specific. Use date ranges for utility bills.
- Account: Post each purchase to the correct local fund.
- Electronic Payment: Finish by making sure the “Electronic Payment” box is clicked.
If you have another debit payment to enter, use the “New Check” button on the right side of the screen to continue.
- NOTE: If you find you have entered a check under the wrong bank account, go find that check and edit it right then. Use the red “Previous” arrow on the right side of the Write Checks screen, or find and click on the payment in your Check Report. Don't create a second payment. Fix the one you already created before you close the month.
Editing a Payment's Bank Account
Find the check that is posted to the wrong bank account. You can click the red "Previous" arrow on the right side of the Write Checks screen, or find and click on the payment in your Check Report. Click on “Edit Check”. Using the drop down box in the upper left corner, choose the correct bank account. Click on the “OK √” in the top right corner to save and close.
When You Have Many Debit Transactions
Pro tip to speed up debit card entries: Before starting the debit card bank rec process, if you have a number of debit transactions to enter, do the following.
- Go to Maintenance / Properties / Accounts tab
- Using the drop-down menu, temporarily change the “Default Checking Account” from checking to the debit card bank account, so that the electronic payments that you are about to enter will all post to the debit account, without you having to reset the bank account for each check individually.
IMPORTANT: When finished entering all the debit charges, return to Maintenance / Properties / Accounts and reset the “Default Checking Account” back to checking. Otherwise your next checks will post to the debit account and you will need help to fix them if you don't catch the error before closing the month.