Quick Start - Adding Missing Transactions: Difference between revisions
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Cancel out of the bank reconciliation (click Cancel, then Yes to save your work) back to the Jewel home page. | Cancel out of the bank reconciliation (click Cancel, then Yes to save your work) back to the Jewel home page. | ||
If the NextStep button says Start New Offering, then enter the missing offering as usual. If the NextStep button says Remit to Conference, go to Offerings (at the top of the page), then Start New Offering, and enter the offering as usual. | If the NextStep button says Start New Offering, then [[Receiving and Handling Offerings#Start New Offering - Recording Offerings in Jewel|enter the missing offering]] as usual. If the NextStep button says Remit to Conference, go to Offerings (at the top of the page), then Start New Offering, and [[Receiving and Handling Offerings#Start New Offering - Recording Offerings in Jewel|enter the offering]] as usual. | ||
If the NextStep button says anything else, contact tech support for assistance | If the NextStep button says anything else, contact tech support for assistance. | ||
Do not use a General Journal Entry to enter an offering deposit, because donors will not get a tax receipt. | Do not use a General Journal Entry to enter an offering deposit, because donors will not get a tax receipt. | ||
====Non-offering deposits==== | ====Non-offering deposits==== | ||
To enter deposits for things like rental income, refunds, and checks from the Conference, click General Journal Entry. Fill in the memo to indicate the source of the funds and any other pertinent information. Fill in the amount of income, and the Local Fund(s) that the income should be credited to. Click OK to finish and return to the reconciliation. | To enter deposits for things like rental income, refunds, and checks from the Conference, click General Journal Entry. Use the date from the bank statement. [[Memo Writing Tips|Fill in the memo]] to indicate the source of the funds and any other pertinent information. Fill in the amount of income, and the Local Fund(s) that the income should be credited to. Click OK to finish and return to the reconciliation. | ||
====Checks or other payments==== | ====Checks or other payments==== | ||
Click Write Checks. Fill out the check form as usual (clicking Electronic Payment if appropriate). Click OK to finish and return to the reconciliation. | Click Write Checks. [[Entering Common Transactions#Checks and Other Payments|Fill out the check form]] as usual (clicking Electronic Payment if appropriate). Click OK to finish and return to the reconciliation. | ||
Note that checks and other payments should <strong>not</strong> be entered as General Journal entries, or via "Bank Fees and Check Corrections". [[Media:3620_-_General_Journal_Entry_Use_During_Reconcile.pdf|The reasons why are listed here]]. | Note that checks and other payments should <strong>not</strong> be entered as General Journal entries, or via "Bank Fees and Check Corrections". [[Media:3620_-_General_Journal_Entry_Use_During_Reconcile.pdf|The reasons why are listed here]]. | ||
Latest revision as of 14:12, 21 November 2025
First click "Show More Deposits" or "Show More Checks" to see if the transaction was recorded outside of the reconciliation date range. If you see it, check it off, then click OK to return to the regular reconciliation screen. You can also access your Check Report and Deposit Reports from the Bank Rec screen, where it may be easier to search for the transactions. Sometimes payments get recorded as negative deposits, or deposits get recorded as negative payments, so look in the "wrong" section of the bank reconciliation as well. Be very sure that the transaction is truly missing before adding a new one, as double entries will make your books inaccurate.
The "Add Entry" box in the Bank Reconciliation is the easiest way to add most (but not all!) missing transactions.
Interest earned
Click "Interest Earned or Deposit Correction". Fill in the abbreviated General Journal form, including the Local Fund to credit the interest to. Many small churches simply credit the interest to Church Budget. Larger churches may wish to create a specific fund to track interest income. Click Add Entry to finish. Use a specific memo, like "July 2026 Checking Interest". For questions or more detailed instructions, click here.
Bank Fees
Click "Bank Fees or Check Correction". Fill in the abbreviated General Journal form, including the Local Fund to charge the fee to. Most churches will charge fees to Church Budget or to a separate Bank Fees fund if they wish to track more closely. Use a specific memo, like "July checking statement fee" or "New checks". Click Add Entry to finish.
Offering Deposits
Cancel out of the bank reconciliation (click Cancel, then Yes to save your work) back to the Jewel home page.
If the NextStep button says Start New Offering, then enter the missing offering as usual. If the NextStep button says Remit to Conference, go to Offerings (at the top of the page), then Start New Offering, and enter the offering as usual.
If the NextStep button says anything else, contact tech support for assistance.
Do not use a General Journal Entry to enter an offering deposit, because donors will not get a tax receipt.
Non-offering deposits
To enter deposits for things like rental income, refunds, and checks from the Conference, click General Journal Entry. Use the date from the bank statement. Fill in the memo to indicate the source of the funds and any other pertinent information. Fill in the amount of income, and the Local Fund(s) that the income should be credited to. Click OK to finish and return to the reconciliation.
Checks or other payments
Click Write Checks. Fill out the check form as usual (clicking Electronic Payment if appropriate). Click OK to finish and return to the reconciliation.
Note that checks and other payments should not be entered as General Journal entries, or via "Bank Fees and Check Corrections". The reasons why are listed here.
Remittance check
Contact tech support for assistance.
Return to Chapter 4: Bank Reconciliation
Return to previous section: Quick Start Guide to Bank Reconciliations
Go to Chapter 7: Making Corrections
Continue to next section: Pictorial Tour of Jewel's Bank Reconciliation